![]() ![]() Tip: Make sure those major deliverable dates are in your work calendar. You may be able to shift some work around to smooth out the busy times, or you can do some work in advance, get in extra help or plan for pinched schedules. Knowing that this is coming up can help you better prepare for it. Look for weeks where several projects have key deliverables due or where you can predict that you are going to be stretched and stressed. You can roll up your major milestones or phases of work and see what the implications are. This is easy to do with project management software. You still have to provide some oversight to your colleague so that you give yourself confidence that the work is being done effectively and to the required standard. It still means it’s not on your to-do list (even though you will have to check up on progress, of course)…ĭon’t forget: delegating doesn’t mean that you absolve yourself of everything to do with the task. Even if not, cheer up! If you can’t delegate the whole project, then carve off parts of it. You might be able to delegate whole projects. This is especially true if you’re stuck wondering how to manage multiple projects with competing deadlines. Got too much to do? Delegate! If you have a team, or access to trusted colleagues who are available to help, then make the most of them. But wherever you keep your workplace tasks is a great place to start. If you’re using LiquidPlanner, keeping your Tasks updated with Estimated Time is the easiest way to do this. Go through your to-do list or project schedules on the day of the week that focuses you (Fridays, anyone?), reviewing critical tasks and how long they are going to take. Plan for what you know, because business is excellent at randomizing your day. Learn what works for you and make it happen. ![]() So while working in a noisy coffee shop that has music pumping through the ceiling speakers isn’t going to give me the headspace I need to get on with my work, I know plenty of developers who swear by dim lights, caffeine, dance music and snacks for their focus time.Įveryone is different. I also need bright lighting (or I start to doze off and get eye strain that stops me doing my best work). ![]() I know some people love working with music in the background – just know what works for you. Stick with your tasks and save surfing for later.įor me, I need a quiet environment to stay focused. Resist the urge to check social media, just to see what’s happening. And that means staying focused on your priority activities. What do you need to stay focused? You can be more productive on your projects if you use your time blocks wisely. Just make sure your team knows not to interrupt you too often! 3. Or to do one task, like return phone calls or process invoices. It works by forcing you to carve out time for a particular reason during the day and then sticking to it. Time blocking is a worthy technique used to increase productivity and it works beautifully when you manage multiple projects. Layering those tasks one after the other (not at the same time!) ensures successful completion, and time blocking is how you do it. Try successive multitasking instead, and block your time to get stuff done. Then you can plan your time and your team’s time around the most critical tasks for a project. What is really important and what’s just a nice-to-have? Identify that right away. Your projects will have different priorities, and tasks within those projects will also have different priorities. Without this foundation, you can spend all day working at top speed and still feel like you are falling behind if you haven’t worked on the right things. Prioritize What’s Urgentįirst, make a list of what’s most important to each project you’re managing. So how can we be successful when we’re tasked with organizing, managing, and tracking multiple projects? 1. 10 Tips to Manage Multiple Projects Simultaneously Ah, the joys of juggling several simultaneous workstreams and being challenged to manage multiple projects at once. Are you one of the people who has to plan the work, then be responsible for delivery of those projects? Add in cross-group dependencies and then work between teams, and the complexities can quickly become difficult to track and even determine which task to work on next. It’s even more important to learn how to manage multiple projects when you split your time between strategy and tactics. But each workplace has its own special form of randomization, and I find myself split between tasks like every other working person. Have you ever felt that way? Because I work at a planning intelligence company, I get to let our software manage a good deal of my workplace chaos.
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